Day theming is great for people who wear many different hats. You can batch all these together as a single item: “catch up on communication,” and block it for 30 minutes (or as long as you need). For example, let’s say you have two voicemails to listen to, a call to return, 15 unread emails, and 10 unread project management system notifications. Task batching is the process of bundling several tasks together into a single line item, or single time block. Time blocking is related to several other productivity strategies: It also gives you the option to “batch” your small and shallow tasks together into a single block. It helps you make the most of your limited amount of time. It forces you to estimate how long your tasks are taking, so you can better plan for them and learn where you’re wasting time the most. It’s a simple strategy, but it serves many purposes. You could schedule these in subsequent blocks, taking up 2.5 hours and leaving you with 5.5 hours left. You’ll use these incremental blocks to predict how long each of your tasks for the day will take, then schedule those tasks in a way that makes full use of your 8 available hours.įor example, you might have a 1-hour meeting, an hour of a project to do, and 30 minutes of emails to catch up on. Each of these hours can be subdivided into “blocks” of 15 minutes, 30 minutes, 45 minutes, or a full hour. Think of your work day as unfolding over 8 hours. Let’s start with explaining the basic idea of time blocking. Preventing distractions and interruptions.
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